Subject: Request for Refund Due to Medical Emergency
Dear [Hotel Name / Customer Service Team],
I am writing to formally request a refund for my booking on [date], which I was unable to attend due to a severe case of Covid-19. I have attached a doctor’s letter confirming my illness and the medical advice not to travel.
I am extremely disappointed by the lack of understanding and flexibility shown when I contacted your team regarding this situation. Falling ill with Covid was completely beyond my control, and I followed all necessary medical guidance to avoid exposing others. Given the circumstances, I had expected a level of compassion and reasonable accommodation from a hotel that prides itself on customer care.
Your refusal to offer a refund — or even a credit or alternative solution — has left me frustrated and genuinely reluctant to stay with your hotel in the future. I have previously enjoyed my experiences with your brand, which makes this situation even more disheartening.
I am requesting once again that you review my case and issue a refund for the unused night. I believe this is a fair and responsible resolution considering the documented medical emergency.
If this cannot be resolved, I will feel compelled to share my experience publicly, as I believe other customers should be aware of the lack of consideration shown in situations involving genuine illness.
I look forward to your prompt response and hope we can resolve this amicably.
Sincerely,
[Your Name]
[Booking Reference]
[Contact Information